Customize Word
Home Up

 

 

Taming the Highly Intelligent Beast

Microsoft Word provides a way for you to customize keyboard commands.  (Check Help for doing this . . . different incarnations of Word do this differently.)  Here's a few ideas for changes:

MOVEMENT COMMENDS

 

Hotkey

Word Command

Description

Mnemonic

Ctrl+e

LineUp

Moves text cursor one line up

Spatial - top of diamond

Ctrl+x

LineDown

Moves text cursor one line down

Spatial - bottom of diamond

Ctrl+d

CharRight

Moves text cursor one character to the right

Spatial - right of diamond

Ctrl+s

CharLeft

Moves text cursor one character to the left

Spatial - left of diamond

Ctrl+a

WordLeft

Moves text cursor one word to the left

Spatial - further left, magnified

Ctrl+f

WordRight

Moves text cursor one word to the right

Spatial - further right, magnified

Ctrl+q

StartOfLine

Moves text cursor to beginning of line

Spatial - above a

Ctrl+w

EndOfLine

Moves text cursor to end of line

Spatial - to right of q

Ctrl+u

StartOfDocument

Moves text cursor to the beginning of current document

u for up

Ctrl+j

EndOfDocument

Moves text cursor to the end of current document

j like an arrow pointing down

Ctrl+Home

EditGoTo

Bring up the menu to go to a specific page

h for home, your destination

If you’re adventurous (i.e. reckless) as I am, you might consider assigning:

 

Hotkey

Word Command

Description

Mnemonic

Ctrl+r

PageUp

Moves text cursor one page up

Spatial - r to right of e, magnified

Ctrl+c

PageDown

Moves text cursor one page down

Spatial - c to right of x, magnified

The problem with this is Ctrl+c is the universal Windows command for Copy.  If you do this you need to find another shortcut key for that operation and, more difficult, remember it.  See below under Editing Commands, under optional.  (On the positive side, you’ll find the new Ctrl+c is useful and convenient in Word’s Reading Layout, under View.  I’ve discovered that on my light-weight Thinkpad I can easily read books I’ve scanned.  I just finished a biography of Chopin that way.  My current recommendation for A Poet’s Laptop is the Lenovo Thinkpad X60.)  More info.

EDITING COMMANDS

 

Hotkey

Word Command

Description

Mnemonic

Ctrl+g

(Delete)

Deletes one character to the right of cursor.

This can't be directly assigned.  Create a macro first with Word's Create Macro feature.  Name the macro Delete.  Then assign that macro to Ctrl+g.

Deletes the character to the right of your text cursor

Ctrl+t

DeleteWord

Deletes the word that your cursor is resting on anywhere in that word

Spatial - above g, magnified

Ctrl+y

(DeleteLine)

Deletes all characters in a line to the right of the cursor.

This can't be directly assigned.  Create a macro first with Word's Create Macro feature.  Name the macro Delete.  Then assign that macro to Ctrl+y.

Spatial - right of t, magnified

 

 

Hotkey

Word Command

Description

Mnemonic

Ctrl+b

ExtendSelection

Turns on Blocking mode so you can select text by the keyboard rather than your mouse

b for block

 

 

Hotkey

Word Command

Description

Mnemonic

Ctrl+i

EditFind 

Brings up the Find box

i for investigate

Ctrl+l

RepeatFind

When you exit the Find box (usually by Esc), you can find the next instance of what you entered by pressing Ctrl+l (handy for moving quickly through long text)

l for look

Ctrl+k

(search up)

Opposite of Ctrl+l - looks backwards through the text each time you press it

k for back

The next is optional (mainly for those who have reassigned Ctrl+c and Ctrl+x).

 

Hotkey

Word Command

Description

Mnemonic

Ctrl+m

EditCut

Cuts blocked off (highlighted) material

m for move text by removing

Ctr+n

EditCopy

Copies blocked off (highlighted) material

Spatial, to left of m, lesser than, copies only

                
FORMATTING COMMANDS

 

Hotkey

Word Command

Description

Mnemonic

Ctrl+1

ResetChar

Formats blocked off text as document’s default font (i.e. Times New Roman Regular, 12 point).  Good for undoing vast swaths of formatting. 

These formatting commands are all listed in frequency (for me) of use and in ascending order (in the case of font size) and these commands can be used in combination.  For instance, you might want to have a bold and italic phrase. 

Ctrl+2

Italic

Formats blocked off text as Italic

"

Ctrl+3

Bold

Formats blocked off text as Bold

"

SPECIAL CHARACTERS

 

Hotkey

Word Command

Description

Mnemonic

Ctrl+9

“ Double Opening Quote

Inserts the sexy “ typographical beginning quote rather than the plain-Jane " typewriter quote

Note here that Word, in another not surprising burst of inconsistency, doesn’t list these under All Commands.  Select the Category Common Symbols below to find these. This applies to the next two hotkeys as well.

On the keyboard under the ( which I extrapolate as a quote which leans that way.

Ctrl+0

” Double Closing Quote

Inserts the sexy ” typographical closing quote rather than the plain-Jane " typewriter quote

On the keyboard under the ) which I extrapolate as a quote which leans the other way.

Ctrl+-

—Em Dash

Inserts the long dash on Viagra—rather than the broken-wristed typewriter dash (--) 

On the keyboard under the —.

Alt+’

InsertSymbol

This gives you Word’s chart for all the Latin and foreign accented symbols, like the German umlauted ö, which I find rather sexy [Am I being sexist again? Sigh.  Rebuttals and alternative gender-neutral lessons welcomed. But then I am, remember, a retrograde MAN.]

Note that we’re strangely and occultly back to All Commands here for InsertSymbol, which of course they wouldn’t put under Common Symbols.  Go figure.

For some strange reason, I associate this with ditto which is " on the same key.


INSERT COMMANDS
 

 

Hotkey

Word Command

Description

Mnemonic

Ctrl+8

(InsertDate)

Inserts the current date in your document.

You need to first assign this to a macro - see below.
Text you need to copy for macro:

Sub InsertDate()

Selection.InsertDateTime DateTimeFormat:="MMMM d, yyyy", InsertAsField:= _
False
End Sub

8 rhymes with date.

Ctrl+=

InsertAddress

This aids you in inserting an address from Microsoft Outlook into your current Word Document

The equal key is equally the + key.  Plus means to add.

Ctrl+Shift
+v

(PasteDestination)

This pastes the text in your clipboard (after issuing a copy command) and assumes the formatting of the documents in which you’re pasting it.  For example, I might want to copy text from a document which has a default font of Arial 18 points to a new document I’ve just opened.  Since my default font is Times New Roman 12 point, the copied text will assume that new default as well.  This is handier than you might suppose.  It’s a way of introducing consistency in your documents.  I do it after FineReader has OCRed some scanned material.

Ctrl+v is Word’s and Window’s normal copy key.  This just pastes more “cleanly.”

COMMENTS AND THE REVIEWING PANE

 

Hotkey

Word Command

Description

Mnemonic

Ctrl+,

ReviewingPane

A toggle that opens and closes the Reviewing Pane at the bottom of your screen, displaying your longer notes more effectively.

Frankly, I was running out of logical hotkeys.  But at least these three are clustered together.

Ctrl+.

(Show/HideComment)

A toggle that’s self-explanatory.

You need to first assign this to a macro - see below.
Text you need to copy for macro:

Sub ShowHideComments()

WordBasic.ShowComments
CommandBars("Reviewing").Visible = False
End Sub

"

Ctrl+/

InsertNewComment

This inserts a new comment, which will not print and you can hide or display with the macro above.  In my novel-in-verse, I’m using this to keep track of where I’ve derived my allusions, where I’ve obtained my information, and where I’m going with complex imagistic clusters and the like.  I make notes to myself on what I’m doing (or what I think I’m doing).  We’ve come a long way from Faulkner’s keeping a map on his wall of Yoknapatawpha County with its consummate and convoluted characters.

"